Est. 2019 · Events and conferences · Singapore
Professional Conference Organiser in Singapore for Conferences, Congresses & Summits
Pixo Events Asia is a professional conference organiser (PCO) in Singapore that associations, hospitals, universities and companies hire to run their conferences, summits, forums, seminars and congresses. Our Singapore PCO team plans and runs corporate, medical and association conferences from the first brief to the final report, covering venue, programme, speakers, registration, sponsors, AV and onsite delivery. Pixo's leadership team has 100+ years of combined event experience, and Pixo has delivered 1,000+ events across its wider business.
100+ years of leadership experience
1,000+ events delivered
250+ clients
CHI Innovate, every year since 2019
Recent work
Our Recent Conference Organiser Work in Singapore
Over the years, Pixo Events Asia has organised and supported corporate conferences, medical congresses, business summits and industry events across Singapore. Our Singapore PCO team's leaders bring 100+ years of combined event experience, with 1,000+ events delivered across different event categories. Here are some of the Singapore conference management projects we've worked on.
- CHI Innovate, the annual healthcare innovation conference of the Centre for Healthcare Innovation (CHI, Tan Tock Seng), managed by Pixo every year since 2019. In 2024 we delivered it paperless, with e-marketing, online registration, e-tickets, QR code check-in and digital signage. From 2023 to 2026 its catering was sized to confirmed numbers.
- Global Lifelong Learning Summit 2024: panels in front of a ballroom audience, delegate networking and an exhibition, on a stage designed and built by our own crew.
- Singapore Cell & Gene Therapy Conference and AOMI, a scientific conference for A*STAR, ACTRIS and SDCT, held with the AOMI meeting at SingHealth Academia on 4 August 2023.
- APTS–SOHNSS 2026: Pixo served as congress secretariat, the single office for delegate, speaker and sponsor enquiries.
- Nanyang Technological University: conference-style events delivered under a term contract.
Our healthcare clients also include Singapore General Hospital, SingHealth, NHG Health, Changi General Hospital, KK Women's and Children's Hospital and the Ministry of Health.
Services
Our Conference Management Services in Singapore
We provide complete conference management services in Singapore: planning, administration and onsite delivery for your organising committee. As a professional conference organiser (PCO), we manage the programme, speakers, delegates, sponsors, venue, suppliers, stage and AV, as a full service or as support beside your own secretariat.
What Pixo manages
- End-to-End Conference Planning: Our conference planning starts with your brief: objectives, a timeline, a decision log and a named project manager, so every approval has an owner and a date.
- Congress Secretariat Services: Our congress secretariat is one mailbox and phone line for delegate enquiries, registration changes, agendas, action lists and committee updates, so your committee spends its time on the programme, not on chasing emails.
- Conference Budget Management: We keep a working conference budget and track spending against it as decisions are made, so your committee knows where the budget stands at every approval point.
- Conference Venue Sourcing: We shortlist Singapore conference venues against your programme, delegate numbers and technical needs, arrange site visits, and coordinate the venue plan and supplier schedules around the room layouts you need.
- Delegate Registration & Check-In: Delegate registration runs on a form for each delegate type, with confirmations and a QR e-ticket. At check-in, a kiosk prints the badge in about three seconds, and a staffed desk handles walk-ins.
- Speaker & VIP Management: Our conference speaker management covers a speaker portal for biographies, slides and consent, rehearsals and dry runs, and arrival, protocol and escort arrangements for VIPs and guests of honour.
- Abstract Management Services: We run the call for abstracts, assign reviewers by category, track scores against your committee’s scheme and send decision emails. Abstract acceptance and scientific decisions stay with your committee.
- Sponsor & Exhibitor Management: We set up sponsor packages and entitlements, sell booths on a live floor plan and issue the exhibitor manual, staff passes and move-in slots, so exhibitor and sponsor benefits are delivered as promised.
- AV, Stage & Hybrid Conference Production: Our own crew runs sound, lighting, screens, cameras, recording and livestreaming, so the stage, the presentations and the online audience of your hybrid conference are planned together from the start.
- Onsite Conference Management & Reporting: On the day, onsite conference management covers the run-of-show, registration desks and supplier coordination. Afterwards you get a post-event report with attendance by session, polls, questions and recommendations.
- Conference Design & Branding: Our in-house design team creates stage designs, backdrops, signage and digital visuals that match your brand, and our own crew builds them, so the look of the conference is planned with the programme.
What your organising committee keeps, and what a PCO manages
Your organising committee decides the theme, the speakers, abstract acceptance, budget approvals and any accreditation application. As your professional conference organiser, Pixo manages everything around those decisions: the plan, the records, the suppliers and the day itself.
Conference types
Types of Conferences We Organise in Singapore
Every conference needs a clear plan, but the work changes with the format. A half-day seminar centres on speakers and registration, while a multi-day congress adds scientific committees, parallel sessions, sponsors and international delegates. These are the corporate, medical, association and academic conferences we organise in Singapore, and what each one needs.
Corporate Conferences & Summits
A conference has a main stage, panel talks and smaller group sessions. A summit is for senior leaders, with fewer sessions and a smaller guest list. We run corporate, industry and government conferences, with an exhibition when needed.
Medical & Scientific Congresses
Meetings for medical societies, hospitals and research institutes. They include abstracts (short research summaries), guest experts and industry sponsors. We have worked on CHI Innovate and the Singapore Cell & Gene Therapy Conference.
Seminars, Workshops, Symposia & Forums
A seminar is a short talk on one topic. A workshop lets people learn by doing. A symposium brings several speakers together on one subject. A forum lets people discuss an issue, often in panels or round tables. All of them need registration, live Q&A and a recording.
Association & Society Meetings
Yearly congresses and member meetings. We run the congress secretariat (the office that answers delegates) and can set up e-voting. We were the congress secretariat for APTS–SOHNSS 2026.
Academic & Institutional Conferences
Conference-style events for universities and research centres, including Nanyang Technological University, under a term contract. The academics decide the content. We run everything around it.
International & Multi-Day Congresses
Bigger congresses bring speakers from other countries, sessions running at the same time and changing room layouts. We plan a run sheet for each room and hold rehearsals that fit each speaker’s time zone.
Hybrid & Virtual Conferences
Any in-person conference can also have an online audience. Our own broadcast team streams it, and the room and the online audience share one question list.
Registration
How Does Pixo Handle Conference Registration and Abstracts?
Our own team runs conference registration, speakers and abstracts in one place, so each delegate’s details are entered only once. People register on a form, pay online and get a QR e-ticket. Researchers send abstracts through an online form, reviewers score them, and your committee makes every decision.
Each delegate keeps one QR code, from the confirmation email to the attendance report. The software comes from our technology partner, but you sign one contract only, with Pixo Events Asia.
What the conference needs
What we do
Delegate registration
What we do
A separate form for each type of delegate, with limits on numbers, waiting lists, group sign-ups and invoices for companies. Delegates can pay by card, PayNow, Alipay or WeChat Pay, or through your own payment system.
Check-in and badges
What we do
Delegates scan their QR code or search their name at a self-service kiosk. The badge prints in about three seconds. A staffed desk helps walk-ins, and the kiosks keep working if the venue’s internet goes down.
Speakers
What we do
One online page where speakers upload their bio, photo, slides, consent form and travel details. Each speaker gets deadlines in their own time zone, and we send reminders.
Abstracts and posters
What we do
An online form for sending abstracts. Reviewers are matched by topic and score each one using your committee’s marking scheme. We send the decision emails and make badges for accepted presenters.
Sponsors and exhibitors
What we do
Booths are sold on a live floor plan. Exhibitors get an online manual, staff passes and a time slot to move in.
Captions, polls and Q&A
What we do
Live captions show on delegates’ own phones, about 0.4 seconds behind the speaker. Polls and one question list work for the room and for the online audience.
Attendance and credit hours
What we do
Hand scanners at session doors record who attended. We use this for CPD and credit hours, and give you reports in Excel and PDF.
Delegate data and the PDPA. Our forms ask only for what the conference needs, and every form has a consent note. We do not collect full NRIC numbers. Data is stored in Singapore and is encrypted. Only approved people can open personal details, and we keep a log of who does. By default, we delete delegate data 30 days after the event, or hand it to you on a date we agree.
Secretariat
Can Pixo Run the Congress Secretariat for Your Association or Society?
Yes. We act as your congress secretariat, the office that delegates, speakers and sponsors deal with. You get one mailbox and one phone line, and our team can see every registration, invoice, abstract and speaker record, so you never have to chase a second team for an answer.
Our team handles:
- Questions from delegates, registration changes, group bookings, invoices and receipts
- The call for abstracts, reminders for reviewers and decision emails
- Care for guest speakers and experts (faculty), airport pick-ups and ground transport
- Sponsor benefits, booth space and move-in times
- A secretariat desk next to registration on every congress day, plus a report for your council or committee
We were the congress secretariat for APTS–SOHNSS 2026.
Planning a congress? Send us the dates and the number of delegates, and we will send you an itemised quotation.
Why Pixo
Why Choose Pixo as Your Conference Organiser in Singapore?
Pixo is a Singapore-based conference organiser and PCO. One named project manager runs your conference, our own team runs the systems, and clients keep coming back. CHI Innovate has been with us every year since 2019.
01
A Singapore team, on site in Singapore
Our office is in Toa Payoh, and our own local team handles site visits, venue checks, supplier schedules and rehearsals. We are a Singapore-registered company, your delegate data is stored in Singapore, and we follow the PDPA.
02
Leaders who have run national events
Our leadership team has more than 100 years of combined experience in Singapore’s national, corporate and institutional events. Our founders ran national events such as the Great Singapore Workout.
03
Government and healthcare clients trust us
Our clients include SkillsFuture Singapore, the Land Transport Authority, the Maritime and Port Authority of Singapore, Singapore General Hospital and the Ministry of Health. Nanyang Technological University gives us its conference-style events under a term contract.
04
One named project manager, from start to finish
Your quotation names your project manager, with a mobile number and email. That person is on site from set-up to tear-down, and a deputy is named in the event plan. Our account director, Chua Poh Suan, replies to every enquiry the same working day.
05
One team, one contract
Our own team runs registration, speakers and abstracts on one record. You sign one contract, with Pixo only. If something goes wrong, there is one team to call, not three suppliers pointing at each other.
06
We design and build the stage ourselves
Our own crew built the stage for the Global Lifelong Learning Summit 2024. The same team runs sound, lighting, cameras and livestreaming, so the stage, the slides and the cues are planned together.
07
A rehearsal before every live event
The run-of-show goes out a week before the event, with a named owner for every cue. Remote speakers get dry runs, and the technical rehearsal is included.
08
A clear, itemised quotation
You get it within three working days of the scoping call. It lists what is included and what is not, so you can compare it with other quotes line by line.
Process
How Does Our Conference Planning Process Work?
Every conference we run follows the same eight steps. The timings below are what we plan for. New formats and bigger congresses may need more time.
- Brief and scoping. We start with a call or site visit with your committee. We note your audience, programme, rooms, guest of honour, approvals, brand rules, payment needs and data needs on one scoping sheet. We reply to every enquiry the same working day.
- Itemised quotation, within 3 working days. After the scoping call, you get a quotation that lists every cost, what is included and what is not. It names your project manager and gives a draft timeline. Anything outside the scope is priced as an option.
- Kick-off, within 3 working days of award. We write the event plan, the timeline and the risk checklist. We set up the registration forms, speaker invitations and sponsor packages. If there is a stage or booth build, we visit the venue with you.
- Speakers first, 3 weeks out, or 6 to 7 weeks with international speakers. The speaker portal opens first. Speakers upload their bio, photo, slides and consent form. Their deadlines follow their own time zone, and we send reminders until everything is in.
- Registration and call for abstracts. Registration opens within five working days of getting your content, with a form for each type of delegate. For a congress, the call for abstracts opens earlier, in the same system.
- Rehearsal, one week to one day before. One week before the event, you get the run-of-show (the minute-by-minute plan) and the staff roster, with a named owner for every cue. Remote speakers get practice runs. The technical rehearsal is included before every live event.
- Conference days. Delegates check in with a QR code, and badges print in about three seconds. Our team stays in touch on a shared communications line, and a secretariat desk deals with anything unusual.
- Post-event report, within 5 working days. You get attendance by session, poll results, questions, no-shows and our advice for next time. Recordings with searchable transcripts follow within 24 hours. We delete delegate data or hand it to you on the agreed date.
Lead times
How Far in Advance Should You Appoint a Conference Organiser?
You can appoint a Singapore conference organiser as little as three weeks before a seminar or one-day conference. With senior leaders or international speakers, allow six to seven weeks. A congress with abstracts and an exhibition needs more time, so appoint us before the call for abstracts opens.
Your event
When to appoint us
What happens first
Seminar or one-day conference
When to appoint us
At least 3 weeks before
What happens first
The speaker portal opens first, then speakers practise before the rehearsal
Conference with senior leaders or international speakers
When to appoint us
6 to 7 weeks before
What happens first
Speaker invitations, travel details and practice runs in each speaker’s time zone
Congress with abstracts, sponsors and an exhibition
When to appoint us
Before the call for abstracts opens
What happens first
The call for abstracts, a reviewer panel and sponsor packages
These are the times we plan for. More time gives you more choice of venues and speakers. New formats, overseas speakers, abstracts and big builds need longer. If your dates are tight, tell us at the first call and we will say what is possible.
Costs
How Much Does a Conference Organiser Cost in Singapore?
A conference organiser in Singapore has no single price, but price guides put the total budget for a full-day conference of 100 to 300 people at about S$15,000 to S$50,000. A multi-day conference of 300 to 1,000 people runs from S$50,000 to S$200,000 or more. We send an itemised quotation within three working days.
These are total event budgets, including venue, food, AV and staff, not the organiser’s fee alone. Your own cost depends on your size, the number of days and what you need.
Conference size
Typical total budget in Singapore
Full-day conference, 100 to 300 people
Typical total budget in Singapore
About S$15,000 to S$50,000
Multi-day conference, 300 to 1,000 people
Typical total budget in Singapore
About S$50,000 to S$200,000 or more
How organisers charge. Organisers usually charge in one of three ways: a fixed project fee, a share of the total budget, or a day rate for onsite staff. Whichever way is used, ask for an itemised quotation so you can compare offers line by line.
What changes the price
- The number of days and rooms
- The number of delegates, and meals and breaks
- Stage, AV and livestreaming
- Registration, abstracts and other event technology
- Speakers’ travel, extra staff and short deadlines
Tell us your date, your number of delegates and a draft programme, and we will send an itemised quotation within three working days.
Questions
FAQs About Hiring a Conference Organiser in Singapore
What does a professional conference organiser (PCO) do?
A professional conference organiser, or PCO, plans and runs the work around a conference: the programme, speakers, delegate registration, venue, sponsors, stage and AV, and the final report. Your committee keeps the content decisions. At Pixo, one named project manager owns the plan, and our own team runs registration, speakers and abstracts.
How much does a conference organiser cost in Singapore?
There is no single price. Price guides show a total budget of about S$15,000 to S$50,000 for a full-day conference of 100 to 300 people, and S$50,000 to S$200,000 or more for a multi-day conference of 300 to 1,000 people. That total includes venue, food, AV and staff. We send an itemised quotation within three working days of the scoping call.
How early should we appoint a conference organiser?
You can start as little as three weeks before a seminar or one-day conference. With senior leaders or international speakers, allow six to seven weeks. For a congress, appoint us before the call for abstracts opens. More time gives you more choice of venues and speakers.
How do I choose a conference organiser in Singapore?
Ask for three similar conferences you can check, the name of your project manager, which work is done in-house, an itemised quotation and what you get after the event. Compare offers line by line, not only by price.
What is the difference between a PCO and an event management company?
An event management company runs many kinds of events. A PCO focuses on conferences and congresses: programmes, committees, delegates, abstracts, speakers and sessions running at the same time. Pixo does both, so you do not have to choose.
Can Pixo help us find a conference venue in Singapore?
Yes. Venue sourcing can be part of your scope. We compare venues against your number of delegates, programme, breakout rooms, technical needs, access, location and budget, not only the size of the main hall. When there is a stage or booth build, we visit the venue with you.
Can Pixo act as our congress secretariat?
Yes. We answer delegate questions, handle registration changes and invoices, run the call for abstracts and keep a secretariat desk open on every congress day. Afterwards, we send a report to your committee. We were the congress secretariat for APTS–SOHNSS 2026.
Can Pixo organise international and multi-day conferences?
Yes. We plan multi-day programmes with a run sheet for each room, and rehearsals that fit each speaker’s time zone. Speakers send their travel details through our speaker portal, and we can include airport pick-ups and ground transport. Visa decisions stay with the authorities.
Can Pixo organise hybrid conferences?
Yes. Our own broadcast team streams keynotes and panels and records each session separately from the stream. Remote speakers get practice runs, and the room and the online audience share one question list.
Can you help us get CME or CPD points for our conference?
We support the application but do not award points. We give your committee the programme, speaker details and session times it needs, and we record who attends each session by scanning delegates in and out. You get reports in Excel and PDF. The application stays with your committee.
Do we need a conference organiser for a small event of under 100 people?
Not always. A short internal meeting with guests you know can be run in-house. Bring in an organiser when a small event has outside speakers, a guest of honour, paid registration, a livestream or a stage build, because those add work.
Can Pixo work with our existing committee or secretariat?
Yes. We can take on selected jobs, such as registration, production or onsite work, or run the whole conference. We agree who decides what, and by when, at the start, so no work is done twice.
Send us the programme. We will run the rest.
Planning a conference? Send us the dates, the venue if you have one, the expected number of delegates and a draft programme. We reply the same working day, and send an itemised quotation, a named project manager and a draft timeline within three working days of the scoping call.
Pixo Events Asia Pte Ltd, 998 Toa Payoh North, #04-20/21/22, Singapore 318993. Open Monday to Friday, 9am to 6pm. Main line +65 6356 1677. Email [email protected].