Est. 2019 · Events and conferences · Singapore
End-to-End Abstract Management Services in Singapore for Medical Congresses, Scientific Conferences & Symposia
From the call for abstracts to the abstract book, our Singapore PCO team runs your full abstract process while your scientific committee makes every decision.
Pixo Events Asia provides abstract management services in Singapore for medical societies, hospitals, research institutes, universities and associations. We set up your submission portal, organise blind peer review, send decision letters, build the scientific programme, run e-posters on site and produce your abstract book.
Our healthcare and research work includes CHI Innovate, every year since 2019, the Singapore Cell & Gene Therapy Conference with AOMI, and the congress secretariat for APTS–SOHNSS 2026.
100+ Years of Leadership Experience
1,000+ Events Delivered
250+ Clients
Itemised Quote in 3 Working Days
Your committee
Hand Your Abstract Process to a Singapore PCO Team
Scientific committees are usually made up of doctors, nurses, researchers and lecturers with full-time jobs. One call for abstracts can still bring in hundreds of submissions, dozens of reviewers and a steady stream of author emails.
When this runs on email and spreadsheets, reviewers miss deadlines, scores end up in different files and authors keep asking for their results. Our conference abstract management team takes over that daily work. One named project manager runs your abstracts from the first brief to the final report.
Roles
What Your Committee Decides, What We Manage
The science stays with your committee. Everything around it is our job.
Your scientific committee decides
Pixo manages
Abstract topics, categories and tracks
Pixo manages
Guidelines, template, portal and deadlines
Who reviews and the scoring scheme
Pixo manages
Reviewer invitations, assignments and reminders
Which abstracts are accepted, and as oral or poster
Pixo manages
Score summaries, decision letters and presenter follow-up
Award winners
Pixo manages
Award applications, judging sheets and results
CME or CPD applications
Pixo manages
Programme details, speaker records and session attendance reports
Planning a congress or scientific meeting? Send us your dates and expected number of submissions.
Services
Our Abstract Management Services in Singapore
Our abstract management for conferences covers every stage. Take the full service, or only the parts your committee needs.
Call for Abstracts Set-Up and Promotion
We write your submission guidelines, prepare the abstract template and set up categories, tracks, word limits and deadlines. If you charge a submission fee, authors can pay by card, PayNow, Alipay or WeChat Pay. We then promote the call by email to your members and past delegates.
Online Abstract Submission Portal
Authors submit through a branded online form that works on phones and laptops. Each author gets an instant confirmation and can edit the abstract until the deadline. The portal runs in the same system as delegate registration, so presenting authors register without filling in their details twice.
Blind and Multi-Round Abstract Peer Review
We match reviewers to abstracts by topic and collect conflict-of-interest declarations before review starts. For blind review, author names and affiliations are hidden from reviewers. We can run single-blind, double-blind or multi-round review, with scores tracked against your committee's marking scheme and regular reminders to reviewers.
Committee Selection Support
We prepare ranked score summaries, flag split scores for discussion and support the selection meeting. Your committee makes every acceptance decision, and we record each one.
Decision Letters and Author Follow-Up
We send acceptance and rejection letters, presentation instructions and deadline reminders. Our secretariat answers author emails, tracks withdrawals and makes sure every presenting author registers in time. Accepted presenters get their own badges.
Scientific Programme Management
We group accepted abstracts into sessions, assign oral and poster slots and keep session chairs updated. When an author withdraws late, we update the programme and tell everyone affected.
Poster and E-Poster Management
We issue poster guidelines, collect e-poster files and check each one before the congress. On site, we set up and run the e-poster screens and staff the poster desk, so delegates can browse research between sessions. For online meetings, posters and presentations run through our virtual event services.
Speaker Ready Room and Slide Management
Presenters upload slides through our speaker portal before the event, with deadlines in their own time zone. On the day, our team runs the speaker ready room, and our own crew handles sound, screens and recording through our event production services.
Abstract Book and Proceedings Production
Our in-house design team produces your abstract book in print, digital or both. Our conference proceedings services also prepare accepted abstracts for proceedings or a journal supplement, in the publisher's required format.
Abstract Awards Management
We run best abstract, best poster and young investigator awards. That includes the entry criteria, judging sheets, judge schedules, score collection and the winners' announcement on stage.
Peer review
How We Keep Your Peer Review Fair
A strong scientific programme depends on a review process that authors and reviewers can trust. These safeguards are built into our abstract management services:
- Conflict-of-interest checks. Reviewers declare conflicts before scoring and are never given abstracts from their own team or institution.
- Blind review on request. Author names and affiliations are hidden from reviewers in single-blind or double-blind review.
- Eligibility and duplicate checks. We check every submission against your guidelines and flag duplicate or late entries for the committee.
- One scoring scheme for everyone. All reviewers score against the same marking scheme, and every score is logged with the reviewer and date.
- Clear withdrawal and registration rules. Authors know the deadlines for withdrawing and for registering as a presenter before they submit.
- Consent for publication. Authors agree at submission to their abstract appearing in the abstract book or proceedings.
Need the full service or just one part? Get an itemised quote within 3 working days of your scoping call.
Packages
Abstract Management Packages
Choose the level of support that matches your committee and your congress.
Package
Best for
What's included
Full Abstract Management
Best for
Medical congresses and multi-day scientific meetings
What's included
Call for abstracts management, portal, blind review, decision letters, programme building, e-posters, abstract book, awards and onsite support
Abstracts + Registration + Secretariat
Best for
Societies that want one team and one contract
What's included
Full abstract management, delegate registration and check-in, and our congress secretariat for all delegate, speaker and sponsor enquiries
Portal + Review Support
Best for
Committees with their own secretariat
What's included
Abstract submission management, reviewer assignment and reminders, score summaries and decision emails
Not sure which package fits? Tell us your expected number of submissions and your congress dates. We will recommend a package and send an itemised quotation.
Software or PCO
Abstract Software or a Full-Service PCO?
Abstract management software gives your committee a tool. A PCO gives you the tool and the people who run it.
Task
Software only
Pixo full service
Portal set-up and testing
Software only
Your team
Pixo full service
Our team
Chasing late reviewers
Software only
Your committee
Pixo full service
Our team
Author emails and withdrawals
Software only
Your inbox
Pixo full service
Our congress secretariat
Programme and session building
Software only
Manual export and rework
Pixo full service
Done for you
E-posters and speaker ready room
Software only
Not included
Pixo full service
Included, with our own crew
Registration, AV and design
Software only
Separate suppliers
Pixo full service
One team, one contract
Our abstract management system comes from our technology partner, but you sign one contract only, with Pixo Events Asia. If your society already has its own secretariat, software alone may be enough. If your committee is made up of busy clinicians and researchers, a full abstract management service provider saves months of admin.
Process
How We Work With You
Every abstract project follows the same clear steps, with one named project manager from start to finish.
- Same-day reply. Our account director, Chua Poh Suan, replies to every enquiry the same working day.
- Scoping call. We agree your tracks, review model, deadlines, publication plans and who approves what.
- Itemised quotation within 3 working days. It lists what is included and what is not, and names your project manager.
- Set-up and launch. We build the guidelines, template, portal and marking scheme, then open your call for abstracts in the same system as registration.
- Abstract review management. We manage reviewers, deadlines and reminders, prepare score summaries and send decision letters once your committee approves.
- Programme, posters and publishing. We build the sessions, collect digital posters and slides, and produce the final publication.
- Congress days. Our team runs the poster screens, speaker ready room, secretariat desk and award judging.
- Post-event report within 5 working days. You get submission, review and session attendance data to plan next year's call.
When to appoint us: before your call for abstracts opens. More time means a fuller review window and better submission numbers. If your dates are tight, tell us at the first call and we will say what is possible.
Healthcare
Abstract Management for Medical and Scientific Conferences in Singapore
Medical and scientific meetings are the heart of our abstract management Singapore work, and they have the most demanding abstract processes. They involve scientific committees, clinician reviewers, poster sessions and sponsor rules. Our Singapore healthcare and research work includes:
- CHI Innovate, the annual healthcare innovation conference of the Centre for Healthcare Innovation at Tan Tock Seng, which we have managed every year since 2019
- Singapore Cell & Gene Therapy Conference with AOMI, a scientific conference for A*STAR, ACTRIS and SDCT, held at SingHealth Academia in August 2023
- APTS–SOHNSS 2026, where Pixo served as congress secretariat for delegate, speaker and sponsor enquiries
Our healthcare clients also include Singapore General Hospital, SingHealth, NHG Health, Changi General Hospital, KK Women's and Children's Hospital and the Ministry of Health.
Built for clinician reviewers. Medical conference abstract management works best when reviewing is quick. Doctors and nurses review between clinics and ward rounds. We keep review windows realistic, make scoring easy on a phone and send reminders before deadlines, not after.
Sponsored content kept separate. For industry-supported congresses, sponsored symposia stay outside the peer-reviewed scientific programme.
CME and CPD support. We do not award points, but we give your committee the programme, speaker details and session times it needs for the application. Hand scanners at session doors record attendance, with reports in Excel and PDF.
Whether your congress is at Suntec Singapore, Marina Bay Sands Expo and Convention Centre, Singapore EXPO, SingHealth Academia or a hospital auditorium, our local team plans the poster area, display screens and speaker ready room around that venue's layout.
Data
Author and Reviewer Data, Handled Under the PDPA
Abstract portals hold personal data and unpublished research. Here is how we protect both:
- Data is stored in Singapore and encrypted.
- Forms ask only for what the review needs, with a consent note on every form. We do not collect full NRIC numbers.
- Reviewers see only the abstracts assigned to them, and only approved team members can open personal details. We keep a log of who does.
- By default, we delete author and reviewer data 30 days after the congress, or hand it to you on a date we agree.
Why Pixo
Why Singapore Organisers Choose Pixo for Abstract Management
When comparing providers of abstract management services, Singapore organisers worry about the same few problems. Here is how we solve them.
01
Your Committee Stops Chasing Reviewers
Late reviews are the main reason a programme slips. We track every reviewer and send reminders before each deadline, so decisions arrive on time.
02
Author Details Are Typed Once
Abstracts, registration and speakers run on one record. A presenter's name matches on the abstract, badge and programme, with no retyping.
03
One Team Fixes Problems on Congress Day
You sign one contract with Pixo, and our own crew runs the screens, sound and recording. Your named project manager is on site from set-up to tear-down.
04
You Know the Full Cost Upfront
You get an itemised quotation within 3 working days of your scoping call. It shows what is included and what is not, so there are no surprise charges.
05
The Science Stays With Your Committee
Your committee makes every acceptance and award decision. We log every score, so you have a clear record if an author asks.
06
Real Data for Next Year's Call
Within 5 working days, you get a report on submissions, review times and attendance. Use it to brief your council and plan a stronger call for abstracts.
07
Trusted by Singapore Healthcare
As a Singapore event management company, we have delivered 1,000+ events for 250+ clients. CHI Innovate has returned every year since 2019, and our clients include SGH, SingHealth and the Ministry of Health.
Who we work with
Who We Run Abstract Programmes For
- Medical and specialist societies: annual scientific meetings and regional congresses
- Hospitals and healthcare clusters: symposia, innovation conferences and research days
- Research institutes: scientific abstract management for conferences with oral and poster sessions
- Universities and polytechnics: academic conferences, under project or term contracts
- Nursing and allied health bodies: conferences with large poster programmes
- Professional associations: member congresses with abstracts, sponsors and an exhibition
Questions
FAQs About Our Abstract Management Services
How much do abstract management services cost in Singapore?
The cost depends on your expected number of submissions, the number of review rounds, whether you need an abstract book or proceedings, award judging and the onsite support required. We send an itemised quotation within 3 working days of your scoping call, listing exactly what is and is not included.
Can Pixo manage only our abstracts, without the full conference?
Yes. Our Portal + Review Support package suits societies with their own secretariat. You can add registration, the congress secretariat or onsite poster support later, all under the same contract. If you want us to run the whole congress, our professional conference organiser services cover the full event.
When should we appoint you?
Before your call for abstracts opens. That leaves enough time to agree the tracks and marking scheme, give reviewers a fair window and publish the abstracts on time. If your dates are tight, tell us at the first call and we will say what is possible.
Which abstract submission system do you use?
Our abstract system comes from our technology partner and runs in the same system as delegate registration. You sign one contract only, with Pixo Events Asia, and our team sets up, brands and supports the portal for authors and reviewers.
Who decides which abstracts are accepted?
Your scientific committee makes every acceptance decision. We prepare the score summaries, support the selection meeting, record each decision and send the letters.
Do you support blind peer review and multiple review rounds?
Yes. We run single-blind, double-blind and multi-round peer review. Reviewers declare conflicts of interest before scoring, and every score is logged against your committee's marking scheme.
Do you provide e-poster screens and onsite poster support?
Yes. We collect and check e-poster files before the congress, then set up and run the e-poster screens on site. Our team also staffs the poster desk and organises poster judging if you hold an award.
Can you produce our abstract book and proceedings?
Yes. Our in-house design team produces it in print, digital or both. We also prepare accepted abstracts for proceedings or a journal supplement in the publisher's format.
Can you help with CME or CPD points?
We support the application but do not award points. We supply the programme, speaker details and session times, and record attendance at each session with hand scanners. You get the reports in Excel and PDF.
How do you protect author and reviewer data?
Data is stored in Singapore, encrypted and handled under the PDPA. Reviewers only see the abstracts assigned to them, access is logged, and we delete the data 30 days after the event unless you ask us to hand it over.
Do you manage international congresses held in Singapore?
Yes. We work with authors, reviewers and speakers from overseas. Deadlines for speakers follow their own time zone, and our speaker portal collects slides and travel details in one place. Presenters who cannot travel can join remotely through our hybrid event management.
How do we get started?
Call us on +65 6356 1677, WhatsApp +65 9146 9897 or fill in the form on our contact page. We reply the same working day and arrange a scoping call to understand your congress.
Planning a Congress With a Call for Abstracts?
Looking for an abstract management company that also runs registration and the stage? Let our Singapore PCO team take the abstract work off your committee's desk. Send us your congress dates, expected number of submissions and the support you need. We reply the same working day and send an itemised quotation within 3 working days of the scoping call.
Pixo Events Asia Pte Ltd
Address: 998 Toa Payoh North, #04-20/21/22, Singapore 318993
Phone: +65 6356 1677
WhatsApp: +65 9146 9897
Office hours: Monday to Friday, 9 am to 6 pm
Contact our team